Rent a printer

Would you like to print out your quotes on the spot at the trade fair stand? Or scan signed contracts immediately? Simply rent the right printer for your event. We have everything in stock — from space-saving A4 printers to A3 printers and all-round multifunction printers. We have HP and Samsung models as well as devices from various other top-shelf brands. We even deliver our multifunction printers in a convenient roll case. This means you can vary the location at any time and everything is secured.

Which of your projects can we equip with compatible printers? Of course, we also supply matching hardware, toner and paper. Enquire now!

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Carsten Hahn
Customer service

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We will come to your desired location worldwide

NO minimum rental period, flexible at all times

We invest in your desired technology

Rent a printer for the office and company

The presentation for the upcoming meeting in the office, the calculation for the next trade fair or the photos from the last company party: To ensure that all printouts meet your professional requirements, Xchange Technology Rental offers you a large selection of printers for rent. From laser printers to inkjet printers to convenient all-in-one printers, our rental offering comprises almost every model — and all at favourable and flexible conditions.

Choosing the right printer

Choosing the right printer depends on several factors. One of the most important is the desired paper output format. Do you need a printer that can print A3, for example, in addition to the standard A4 format? A4 printers, however, have the advantage that they usually take up less space. For applications with high print, copy or scan volumes, the speed of the printer is especially important. The usual print speed of A4 printers is between 30 and 45 pages per minute. If you regularly need to scan or copy large volumes of double-sided documents, you should select a printer with RSPF or DSPF. With RSPF, the document is automatically flipped and scanned from both sides; with DSPF, the document is scanned from both sides simultaneously.

Before you buy a printer, you should consider where your priorities lie. The following questions can help you find the ideal printer for your needs:

  • - Do you want the device to print only or copy, scan and fax as well?
  • - What do you want to print? Do you need only text or also color graphics, brochures or photos?
  • - In what quality should you print?
  • - How often and how much will be printed?
  • - Should the printer only work on one PC or accept jobs from several PCs, tablets and smartphones via network?

Rent or buy a printer?

Especially in today’s world, printers are no longer used as often as they used to be, as documents and entire folders are usually only stored in a cloud. But even in the digital age, it is almost impossible to do without a printer in everyday work. Typical uses that crop up here and there include contracts or professional printouts for customers. Without a printer, you would always be dependent on third-party suppliers. Of course, this costs money every time, while additionally consuming time.

However, whether you should rent or buy a printer or even a multifunction device depends primarily on the use and its frequency. If the device is rarely used, buying it is often not worthwhile. In the worst case, the printer cartridge dries out if it is not used for a long time or the device no longer works when it is needed again.

Therefore, renting a printer is a perfect alternative. Not only do you save on the high purchase costs, but you also pay for the device only when you actually use it. At XTR, you also benefit from our tailor-made conditions and can rent the printer for as little as one day. So rent your favourite printer instead of buying it new and save a lot of money with Xchange Technology Rental.

Advantages of leasing at a glance


 Renting a printer

 Buying a printer


Not specified

High investment costs


Optimal for temporary use
(no minimum rental period)

Always available, but the device also takes up space and
is also there when not needed

Ink / toner

Ink / toner are included in the
delivery package

Procurement effort and additional costs for ink / toner



Regular maintenance costs


Replacement device supplied

Must be replaced by you — means costs and downtime

Repair costs

Not specified

High repair costs


Inkjet printer vs. laser printer

So you want to lease a printer, but don’t know whether to choose an inkjet printer or a laser printer? We have summarised the main criteria in a table:


 Inkjet printer

 Laser printer

Higher photo quality (on photo paper)

Better definition of lettering in text documents

Lower purchase costs

Less expensive consumables

Printing on film or CD possible

Faster printing speed

Cartridges dry out when not in use      

Smudge-proof and UV-resistant printouts


Higher power consumption


First and foremost, the choice of printer depends on the intended use. If you mainly want to print high-quality graphics and pictures, you will achieve better-quality results on photo paper with an inkjet printer than with a laser printer. However, if you use the device only rarely, we recommend a laser printer. In inkjet technology, the cartridge can dry out when left unused for long periods of time.


6 points about printers you should also consider

  • ·  Does the printer have a duplex function?
  • ·  Is it WLAN-capable?
  • ·  What is its paper capacity?
  • ·  Does the printer have separate colour cartridges?
  • ·  What is the output in pages per minute?
  • ·  Can documents be printed via mobile phone and tablet?


We will be happy to advise you personally to find the ideal printer for your requirements.


Our rental offering includes printers from: HP, Samsung and many other manufacturers

We offer a wide range of well-known printer brands for lease. If you are unable to find the model you are looking for on our website, please do not hesitate to contact us.

Rent an A4 printer

The A4 printer is the classic among the devices. This powerful printer is suitable for all everyday tasks in the office when printing A4 formats only. Samsung and HP devices make up the bulk of this category in our range.


Rent an A3 printer

When the classic A4 print formats are not enough, it’s time to call in the A4 printer’s big brother.  The A3 printer can print both A3 and A4 formats. So if you sometimes need to print larger formats in addition to A4, an A3 printer is perfect.


Rent a multifunction printer = Rent a copier

By choosing the multifunction printer, you no longer have to compromise. The multifunction device covers four functions in one: printing, scanning, faxing and copying. This means you don’t have to buy copiers, printers and scanners separately and you also save a lot of space in the office.


Lease a printer from XTR Global — it’s that simple

  • Fill in the contact form
    If you would like a non-binding quote for your chosen printer, please complete the contact form. Still got no idea which printer is the right one for you? You are welcome to submit a request without specifying any one model and we will find the right printer for you.


  • Free consultation
    After you have sent us a non-binding request, we will get back to you as soon as possible. We always endeavour to find a suitable price-performance ratio in accordance with your individual requirements.</li>


  • Concluding the rental contract
    We will only conclude the rental contract with you after all conditions and open questions have been clarified. If the printer is in stock, you are welcome to pick it up on the same day or we will send it to you.


Rent printers for trade fairs and events

Are you looking for reliable and modern equipment for your next event or construction site? Then XTR Global is the right place for you! We offer a wide range of printers, scanners and multifunction devices to equip even larger events without any problems. Whether you need A4 printers, complete multifunction devices or label printers - we have everything you need for a successful event. With us, you always get the latest models that always meet the current technical requirements, both inkjet and laser printers. We offer devices in various paper formats, from DIN A3 to DIN A4. Our technical service will gladly take over the installation and setup of the devices to guarantee you a smooth process. We are also happy to supply the appropriate accessories, cabling and consumables such as toner and paper. You can rely on our professional advice and support. Best of all, our rental option is significantly cheaper than purchasing and gives you the flexibility you need for your specific requirements. Simply let us know your exact requirements and we will provide you with a quote quickly and without obligation.


All-inclusive printer leasing

Hiring printers at XTR includes much more than just providing the devices. Starting with free advice on the right printer, you also benefit from the all-inclusive package. This means that in addition to the device itself, you also receive the corresponding accessories such as suitable ink / toner and paper.

Furthermore, XTR takes care of the device maintenance. If the device is found to be defective, we will deliver a new device free of charge.


Questions and answers on renting a printer

Are toner cartridges and paper included in the leasing contract?

The first 100 pages are included. After that, you will be charged in accordance with the print format (A3 or A4) and the print colour (colour or black and white).

Last update on 03.04.2023 by Martin Schittig @ Die Schittigs.

Does the rental price depend on the monthly print volume?

No, the rental price is fixed.

Last update on 03.04.2023 by Martin Schittig @ Die Schittigs.

Can I print via iPhone or Android?

Printing via iPhone or Android is possible with our new HP models. Generally speaking, any printer can print via iPhone or Android if it has an Air Print function.

Last update on 03.04.2023 by Martin Schittig @ Die Schittigs.

Who covers the costs of maintenance and repair?

Maintenance and repairs are carried out by XTR. The person renting the device only has to cover the costs in the event of obvious damage on their own part.

Last update on 03.04.2023 by Martin Schittig @ Die Schittigs.

Does XTR take care of the printer set-up or installation?

We take care of the printer set-up. If required, we can also handle the assembly and on-site service for a fee.

Last update on 03.04.2023 by Martin Schittig @ Die Schittigs.

What is included in the printer delivery package?

The delivery includes one opened toner or ink cartridge plus 30-50 sheets of printer paper. Additional paper may be ordered for a fee. If you tell us at the beginning of the order that you require large volumes of printing, we can calculate the corresponding toner requirement and include it in the order.

Last update on 03.04.2023 by Martin Schittig @ Die Schittigs.

What does it cost to rent a printer?

The price depends on the size of the device — whether you are renting an A4 printer, A3 printer or a multifunction printer. Another decisive factor in the rental price calculation is the rental period.

The print volume also plays a role in printer rental. The first 100 printed pages are included. After that, you will be charged in accordance with the print format (A3 or A4) and the print colour (colour or black and white).

If large printing volumes can be predicted in advance, additional ink or toner will be included in the price accordingly.

Last update on 03.04.2023 by Martin Schittig @ Die Schittigs.